Part-Time Assistant to the Community Director/Activity Coordinator

The purpose of this job description is to communicate the responsibilities and duties associated with the position of Part-Time Assistant/Activity Coordinator. The following information is considered general, and it should be noted that responsibilities and duties may not be specifically addressed.
 
Our company emphasizes a collaborative approach and expects every person to perform any reasonable task or request that is consistent with fulfilling company objectives. It is important that you review these duties, skills, and requirements closely and that you acknowledge that you can perform all the duties, have the skills and possess the physical abilities that are necessary to perform the job as described.
 
Job Description:
 
This position will be responsible for providing assistance to the Community Director, planning and coordinating activities and events for residents, as well as fostering a strong sense of connection within the community. Additionally, this person will also be the main point of contact for resident concerns, ensuring that their needs and issues are handled in a timely and professional manner. Below are general key responsibilities and qualifications, as well as a timeline for expected duties.
 
General Responsibilities & Guidelines:
 

• Provide assistance to the Community Director and complete tasks as assigned
• Plan, develop, organize, implement, evaluate, and direct the activity program
• Engage with residents to find common interests and include a wide variety of monthly activities
• Construct monthly calendars using a calendar software or template
• Coordinate all logistics for events including picking up supplies and food, as well as scheduling and following up with entertainers and vendors
• Set up and clean up for each event including setting up tables and chairs and moving furnishings as needed, as well as wiping down tables and chairs
• Develop and maintain positive relationships with vendors, local schools, churches and other senior communities to foster volunteers and sponsorships opportunities
• Give tours to prospects in the absence of the Community Director, or assist with tours as requested
• Answer and manage office phone calls
• Manage activities budget and monitor expenditures
• Coordinate repair requests for residents
• Change lightbulbs and other simple maintenance tasks, as requested
• Personal use of cell phones, including headphones, ear buds, etc., limited to urgent/emergency situations only
• Must be punctual and work assigned hours (i.e., arrive on time; leave on time)
• Maintain professional appearance and dress appropriately